Download Your Free
Travel Logbook Sheet Template and
Total Vehicle Maintenance Cost Sheet
This is a spreadsheet to keep track of travelled KM’s during the year so that at year-end we can see how much of travel was for business Using that ratio includes vehicle maintenance costs in the business. Keeping an accurate travel log is essential for business professionals, freelancers, and anyone looking to track their mileage for tax purposes. Our travel logbook template provides a structured format for documenting crucial details, ensuring you capture all necessary information for reimbursement or tax deductions.
Download your Vehicle log book template and Total vehicle maintenance cost sheet
How to Download and Use Logbook Sample Form?
- Click the Download Link: Find our free travel logbook template download link here and click to start the download.
- Save to Your Preferred Location: Save the template to your computer or cloud storage for easy access.
- Open in Excel or Google Sheets: The template is compatible with popular spreadsheet software. Open it in Microsoft Excel, Google Sheets, or any other preferred application.
- Start Recording Your Travels: Fill in the details for each trip, and watch as your travel history is effortlessly organized.
What is a Travel Logbook?
A travel logbook for business is a record-keeping tool used by individuals who need to track their business-related travel activities for tax or reimbursement purposes. This type of logbook is often used by employees, business owners, or self-employed individuals who incur travel expenses as part of their work. The primary purpose is to provide an accurate and detailed account of business-related travel to justify expenses or claim deductions on taxes.
Key Elements Included in Travel Logbook Record
1. Description of the Trip
The purpose of the trip section in a travel logbook is a brief but essential component that outlines the reason or reasons for undertaking the journey. This information provides context to the reader (which could be yourself in the future or others who might read your logbook)
2. Date
Including the date of the trip in a travel logbook is crucial for maintaining a chronological order of your travel experiences and providing context to the recorded events.
3. Distance Travelled
In a travel logbook, “Distance Traveled” refers to the total distance covered during a journey. The distance travelled can be measured in miles or kilometers, depending on your preference or the units used in your region. To record the distance travelled in a travel logbook, you may use the odometer readings from your vehicle or rely on mapping applications that provide distance calculations for specific routes.
4. From & To
In a travel logbook, “From” and “To” refer to the starting and ending points of a particular journey or segment of travel. These details help provide a clear understanding of the itinerary and the locations visited during a specific trip.
5. Business/Personal
In a travel logbook, the terms “Business” and “Personal” refer to the nature or purpose of the trip—whether the travel was undertaken for business-related activities or personal reasons.
Distinguishing between business and personal travel is crucial for various reasons, including financial tracking, tax purposes, and overall organization of your travel records.
6. Odometer
The odometer in a travel logbook refers to the instrument in a vehicle that measures the distance travelled by that vehicle. Odometers are commonly found on cars, trucks, motorcycles, and other vehicles. They provide a running total of the vehicle’s mileage in either miles or kilometers.
Why Use a Travel Logbook?
- Expense Tracking: For business travellers, maintaining a travel logbook is crucial for tracking deductible expenses. This includes mileage, meals, accommodations, and other associated costs.
- Business Reimbursement: Employees who are entitled to reimbursement for work-related travel expenses can use a logbook to provide detailed and accurate reports to their employers.
- Tax Compliance: In many countries, tax authorities, such as the Internal Revenue Service (IRS) in the United States, require detailed records for business-related travel expenses. A travel logbook helps ensure compliance with tax regulations.
- Mileage Tracking: For individuals who use their vehicles for business purposes, a travel logbook is essential for tracking mileage. This information is often necessary for calculating vehicle-related deductions.
- Project and Client Billing: Freelancers and consultants can use travel logbooks to track time spent on client projects, including travel time and related expenses, ensuring accurate billing.
- Efficient Planning: By reviewing past trips recorded in the logbook, individuals can plan more efficient routes, saving time
For professional guidance or assistance filing your tax return, Contact One Accounting today!